Job Title: Personal Assistant to the Chief Legal Officer
Location: PATTCLO///59593
Department: Legal
Organisation: Oando Nigeria
JOB SUMMARY
The Personal Assistant to the Chief Legal Officer is the principal officer responsible for the daily operation of the office of the Chief Legal Officer, providing comprehensive, efficient and confidential administrative support to the Chief Legal Officer.
SPECIFIC DUTIES & RESPONSIBILITIES
• Maintains comprehensive calendar including scheduling of appointments, travel, meetings and conferences for and on behalf of the Chief Legal Officer.
• Handles all incoming and outgoing correspondence, prioritize in terms of urgency and redirect as necessary.
• Co-ordinates seminars, workshops, retreats, training, and meetings including event management
• Assists with the preparation of meeting agendas, taking minutes, circulating minutes prepared and follow up on action points agreed at the meetings.
• Undertakes research and special projects as and when requested by the Chief Legal Officer.
• Maintains and updates information and data system as necessary within the Chief Legal Officer's office including hard copy files system and electronic files.
• Manages the travel Itinerary of the Chief Legal Officer as regards booking of flight tickets, booking of hotel accommodation and preparation of allowances.
• Attends to legal staff needs /requests and channel them to the appropriate services officers within the Group Office when necessary.
• Provides effective legal support and back up within the legal services team.
• Provide efficient support for cost cutting initiatives.
• Manages the entire office by ensuring that the relevant personnel keep every part including work tables, meeting room clean and safe at all times.
• Performs other duties as assigned by the Chief Legal Officer from time to time.
QUALIFICATION & EXPERIENCE
• Possession of an acceptable 1st degree in law/social sciences/ from a reputable tertiary institution.
• Minimum of 2 years working experience.
• Good report-writing capabilities.
• Versatility in the use of Microsoft Excel, Word and Outlook.
KNOWLEDGE & SKILLS REQUIRED
• Strong negotiation & communication skills.
• Confidentiality
• Strong Interpersonal skills.
• Integrity
• Effective Reporting
• Team Playing
• Office Administration
• Knowledge of local and international laws and regulations on oil and gas
Deadline: 3rd October, 2012.
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Personal Assistant Job (http://www.jobnavy.com/job/8619/personal-assistant-job-at-oando-nigeria/)