Job Title: Finance and Admin Assistant
Job opening ID: 53
Job Location: Sokoto
Organisation: Tship Nigeria
Sector: NGO
Roles and responsibilities
1.Ensuring effective operation and smooth functioning of zonal office;
2.Providing administrative and logistical support to project staff and consultants, including arranging staff and consultant travel logistics;
3.Establishing and maintaining effective office filing and information management systems;
4.Organizing and managing special events, such as meetings and workshops;
5.Coordinating and organizing office and project transport and drivers
6.Assisting staff with preparing official correspondence, photocopying, and carrying out other administrative tasks, as required;
7.Tracking pending actions, including following-up with/reminding Project Team members on pending actions and circulating minutes of WRPM and other meetings
8.Maintaining project eqipment and managing project inventory; and
9.Ensuring adequate supply of office supplies.
10.Receive and process payment requests and ensure documentation are complete
11.Processing, monitoring and updating the project staff advances
12.Support the accounts department in processing monthly accounts and reporting to the home office
13.Maintain the zonal office petty cash and prepare Petty Cash Journal for the monthly closeout of field accounts and ensuring adequate supply of office supplies
14.Conducting and reporting pre-training venue inspections (residential and classroom facilities, etc) and working with hotel staff to prepare the venues as required
15.Write cheques, update the cheques register, make copies of cheques and payment vouchers and make bank account deposits when required
16.Periodic photocopy of documents, memos for cheque raising and payment vouchers
17.File voucher receipts and maintain regular update of voucher receipts' registry
18.In conjunction with the state office Finance and Admin Assistant, update and tag Project Inventory and
19.S/he will also be responsible for managing the project inventory, maintaining project records, preparing inventory reports, and providing administrative assistance to project staff
20.Maintenance and disbursement of petty cash
21.Receive office visitors, receive documents and mail, distribute mail to the concerned project staff, and answer phone inquiries
22.Ensuring effective operation and smooth functioning of project office, equipment, inventory, vehicles, drivers, cleaners and other Zonal Office support staff
23.Other duties as assigned by the supervisor
Skill set:
1.Working knowledge of office management.
2.Ability to work with a team.
3.Computer literacy, with competence in word-processing, spreadsheets, database
4.Strong communication and interpersonal skills
5.Good Organizational Skills
Work experience: 1-2years.
Click here to apply for Finance and Admin Assistant Job (http://www.jobnavy.com/job/8990/finance-and-admin-assistant-job-at-tship-nigeria/)