Contract Engineer Job at Deep Blue Energy Services Limited

[Jobrib]

Job Title: Contract Engineer

Location: Lagos, Nigeria

Recruiter: Deep Blue Energy Services Limited (DBESL)

Sector: Energy, Oil and Gas

Reporting to: Project Head of Contracts and Procurement

DIMENSIONS OF THE SERVICE

•   The General Services Contract Engineer is directly responsible for the successful management and delivery of assigned Contracts including the tender, award and post award management of the Contracts.

•   In carrying out this task, the SERVICE holder shall and utilise the services of the NipeX Coordinator, Project Contract Administrator and the Project Secretaries.

•   To provide a professional contract engineering service, the SERVICE holder must pay particular attention to ensure that project procedures are strictly followed so that no contention can be raised at a later date. The SERVICE holder shall also keep the relevant Manager associated with each Contract and the Project Head of Contracts and Procurement fully appraised of all developments that may impact the successful delivery of any Contract.

•   Where necessary, the SERVICE holder shall liaise with Contract Engineers responsible for other Project Contracts to ensure contractual interface matters are identified and appropriately managed and to assist with achieving a consistent approach across packages as far as is practicable. In addition, the SERVICE holder shall work with other functions within the Project Services Team (e.g. planning, cost control, document management, etc) and liaise with other Nigerian and Corporate based support functions as directed by the Project Head of Contracts and Procurement (e.g. Legal, Finance, Contracts, DARAG) to successfully manage and deliver the assigned Contracts.

•   In addition, the SERVICE holder shall liaise with any appointed representatives from other COMPANY assets where synergies are to be investigated, identified and implemented as far as practicable.

ACTIVITIES

Pre-Contract – (up to contract award)

The SERVICE holder is directly responsible for the contractual and administration aspects of the assigned Contracts call for tender. In doing this, the SERVICE holder will be required to:

•   Prepare the Call for Tender documentation and specific Tender and Tender Evaluation Procedures in line with Project and Company procedures;

•   Administer the tendering process to ensure the "due process" is respected and timely progress is achieved, including preparation and issuance of communication documentation with Tenderers, organisation of tender clarification meetings, organisation of tender correspondence and filing, etc

•   Liaise with the relevant Engineer in Charge on technical issues to ensure that these are adequately incorporated into the tender process;

•   Liaise with the Project Team members who are responsible for the relationship with NAPIMS and NCDMB to ensure these authorities are keep up to date with tender progress and developments, to obtain any necessary attendance at meetings and to obtain all necessary approvals;

•   Validate Tenderer compliance with Bid Bond, Bank Statements, Insurance and Parent Company Guarantee requirements and the like;

•   Evaluate contractual proposals and assist in evaluation of technical and commercial proposals where applicable;

•   Assist in the preparation of the Technical Recommendation Report and the Recommendation to Award as required;

•   Prepare final contract documents and obtain signatures for execution of the contract;

•   Close out the Pre-contract phase (e.g. notification of unsuccessful Tenderers, storage of tender documentation and correspondence, etc).

Post-Contract – (from contract award to contract closeout)

The SERVICE holder is directly responsible for ensuring the assigned Contracts are executed in accordance with the agreed contractual terms and conditions and that Company interest is protected at all times. In doing this, the SERVICE holder will be required to:

•   Provide advice to the Company representative on contractual issues, and prepare / validate all contractual correspondence;

•   Analyse requests for change orders, and prepare / validate change order documents where appropriate;

•   Ensure all contractual certificates, guarantees, bonds and insurances required under the Contract are in place and in the due time;

•   Prepare certificates to be issued to Contractor by Company in accordance with the contract;

•   Coordinate the processing of Contractor's monthly applications for payment, and verifying invoice submissions;

•   Liaise with the Project Team members who are responsible for the relationship with NAPIMS and NCDMB to ensure all necessary approvals are obtained for change orders where appropriate;

•   Prepare contract closeout documentation in line with Company procedures.

Contracts Database

The SERVICE holder is responsible for maintaining a database which tracks existence and the evolution of contracts, change orders, certificates, approvals and the like during the life of the project for all assigned Contracts.

SAP Contractual Data

The SERVICE holder is responsible for the maintenance of all contractual data necessary to be recorded in UNISUP for establishing commitments, their follow up and invoice payment for all assigned Contracts.

NECESSARY PROFILE

•   Good contracts experience (minimum 5 years) within a Client organization.

•   Good team spirit and open communication skills. Well organized, diligent and proactive.

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