Administrative Assistant - Global Fund Job at Catholic Relief Services - Nigeria

[Jobrib]

Job Title: Administrative Assistant, Global Fund  

Employer: Catholic Relief Services (CRS)

Band: Band C-1

Reports to: Program Manager, GE

Location: Ebonyi and Enugu states, Nigeria

Job Responsibilities:

•   Maintain up to date inventory of all commodities and supplies in a moving balance format.

•   Responsible for receiving procured items in collaboration with the procurement officer in Abuja.

•   Physically mark all equipment recorded in the equipment inventory register.

•   Assist when needed in the preparation of car/travel routes.

•   Ensure the smooth day-to-day office management including general office cleanliness, arrangement and organization

•   Supervise the cleaning staff.

•   Order stationary and maintain the office store.

•   Photocopying of office documents, binding, laminating etc.

•   Take minutes of meetings and distribute minutes accordingly.

•   Undertake other appropriate duties as required for the efficient operation of the office.

•   Maintain a log of equipment breakdowns.

•   Ensure a safe and efficient operation of the CRS field vehicle.

•   Ensure the driver's monthly schedule and trip plan are published and updated regularly.

•   Maintain adequate vehicle logs to determine mileage, vehicle history and maintenance requirements of each vehicle.

Qualifications and Skills:

•   Minimum of a university degree.

•   Minimum of 2 years work experience in administrative support.

•   Demonstrated willingness to work in a team.

•   Demonstrated initiative and problem solving skills.

•   Willingness and ability to travel up to 20% of the time.

•   Previous experience of working with in an international non-governmental organization is an advantage.

•   Strong knowledge of Microsoft Office applications (MS Word and Excel) and computers in general

•   Fluency in written and spoken English.

How to Apply:

Interested applicants should download the CRS job application form using this link (https://dl.dropboxusercontent.com/u/2618253/CRS-Application-Form.doc) and send with a detailed CV as attached MS Word documents to olajumoke.ogunjuyigbe@crs.org

Applicants must explicitly state the position applied for in the CRS application form and in the subject of their email e.g. Driver – Enugu.

Only applications sent in the required format will be considered and only short-listed candidates will be contacted.

Deadline: Wednesday, 7th August, 2013

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