Administrative Assistant Job at Princhivae Group

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Job Title: Administrative Assistant

Location: Lagos, Nigeria

Recruiter: Princhivae Group

Basic Function: The Administrative Assistant will be responsible for the provision of administrative and logistical support services to the ENTIRE ORGANISATION.

Duties and responsibilities:

•   Notify Company partners and relevant stakeholders of upcoming meetings as requested by the office through emails or phone calls.

•   Arrange travel logistics for company staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.

•   Serve as point of contact for logistical and administrative needs in the office.

•   Make catering arrangements for meetings and reserve accommodation for participants where necessary.

•   Coordinate staff meetings, set up conference rooms and meeting room, ordering and setting up audio-visual equipment and agendas, take minutes of meetings and write reports as requested, file records of all meetings.

•   Coordinates all administrative and secretarial support services for the company (as relevant).

•   Records minutes of staff meetings and circulates same amongst the staff and meeting attendees

•   Assists with production of presentation materials for staff members.

•   Perform office equipment tasks such as making needed arrangement for services for telephone and e-mail, obtaining quotations for required services, arranging for repairs of office equipment.

•   Collate and file quarterly, monthly and weekly reports

•   Collate and harmonize quarterly and monthly work plans

•   Make travel arrangements as requested by the Company's staff and facilitate retirement of trips by staff

•   Order/pick up supplies for the Office.

•   Coordinate interviews and facilitate reimbursement of transportation for participants

•   Tracking of Company's work plans and activities

•   Support trainings to give administrative support

•   Performs any other duties as assigned.

Knowledge, skills and abilities:

•   Knowledge of general office practices and administrative procedures.

•   Report to supervisor on variances and status on regular basis.

•   Resourceful in gathering and providing information.

•   Ability to develop and manage an office schedule

•   Knowledge of budget preparation and monitoring.

•   Excellent written, oral, interpersonal and organization skills.

•   Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.

•   Excellent computer skills, including knowledge of Microsoft office products.

•   Typing skills.

Qualifications and requirements:

•   OND/HND/BSC in Accounting, Finance or Business administration

•   Experience with administrative and secretarial skills

How to Apply:

Interested candidates should apply online or to princhivaegroup@gmail.com.

Application Closing Date: 31st August, 2013.

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