Personal and Confidential Secretary Job at an Oil and Gas Company in Nigeria

[Jobrib]

Job Title: Personal and Confidential Secretary

Employer: Oil and Gas Company

Recruiter: Hamilton Lloyd and Associates

Department/Unit: Office of the Executive Vice Chairman

Location: Lagos, Nigeria

Reports to: Executive Vice Chairman

Direct reports from: Front desk officer, Drivers, Mail dispatch officer.

Internal relationships: All employees

External relationships: Visitors, Clients and Contractors.

Role Summary: Provide a full range of secretarial and administrative dutiesand confidential personal assistance to the Executive Vice Chairman

Responsibilities:

•   Managing and maintaining the Executive Vice Chairman's (EVC) diary and arranging meetings.

•   Liaising with the protocol officer for EVC's hotels and travels arrangements.

•   Maintains strict confidentiality and interacts with all levels of management, staff and business associates on behalf of the EVC

•   Arranges meeting appointments and coordinates business Company events and social functions for the office of the EVC

•   Maintains accurate filing systems for smooth retrieval of data for the EVC

•   Commissioning, preparing, quality assuring and drafting briefing material and presentations for the EVC in advance of meetings.

•   Managing, keeping and maintaining an accurate record of papers and electronic correspondence on behalf of the Chairman

•   Drafting general replies to paper and electronic mails on behalf of the EVC

•   Taking minutes at meetings and proactively ensuring actions points are delivered on time

•   Completing research for the Chairman

•   Producing documents within agreed deadlines

•   Acting as the contact point for all visitors to EVC's office

•   Answer, screen and transfer inbound phone calls for the EVC

•   Organize, plan and perform any other tasks as and when required.

Key Skills and competencies:

•   Seamless ability to maintain strict confidentiality on information

•   Good analytic decision making and problem solving.

•   Effective communication skills.

•   Good knowledge in behavioral etiquette.

•   Proficiency in the use of MS Office suite and SAP software

•   Interpersonal and people management skills.

•   Good time management and organizational skills.

•   Excellent record keeping abilities.

•   Ability to interact with employees at all levels

•   Ability to get a job done under pressure and within tight timelines

Candidates Requirements:

Education: – Bachelor's degree in any of the Social Sciences or Arts. – Relevant professional qualification will be an added advantage e.g. Certified Secretarial Professional

Experience: 5 years working experience in a relevant Secretarial role.

Apply to this job