#Vacancy: Executive Assistant Job at Top Financial Service Institution

[Jobrib]

Job Title: Executive Assistant

Company: Top Financial Service Institution

Location: Nigeria

Job Type: Full Time

Qualification: BA/BSc/HND

Job Field: Administration

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Our client, a top financial service institution is hiring a savvy, experienced and dynamic professionals with integrity for the position of an Executive Assistant.

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The Executive Assistant would work directly with Chief Risk officer supporting the activities in the West Africa Region covering 4 countries and circa 9 subsidiaries in the host country (Nig.).

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Job Description: – To proactively manage the diary of the CRO, making and confirming appointments and ensuring all necessary paperwork is prepared relating to those appointments/meetings, where appropriate. – To monitor, track and respond to emails as appropriate and necessary. – To take minutes at meetings and circulate as appropriate. – To appropriately screen and answer all telephone calls, take messages and respond to queries as appropriate. – To manage the opening of all incoming mail and to filter/distribute/handle appropriately – To provide full administrative support, including typing, photocopying and preparation of documentation using Microsoft Word, Access and Excel as required. – To ensure all incoming and outgoing information for the CRO is fully coordinated between the different business functions. – To maintain the filing systems and archiving, ensuring accuracy and efficiency – To assist and support with a wide range of projects and activities as required. – To liaise with external parties at a wide range of levels. – Produce documents, briefing papers, reports and presentations as required – Maintain up to date knowledge and understanding of the organisation and its aims and objectives. – Act as an ambassador for the brand at all times and ensures values are upheld to both external and internal contacts, through appropriate behaviour and performance. – Undertake any other duties as requested in accordance with the scope and responsibilities of the role. – To observe strict confidentiality at all times. – Managing projects ,conducting research, preparing and editing correspondence, reports, and presentations – Making travel and guest arrangements

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Qualification: – B.Sc/HND in administration and other social science related courses – M.S/MBA will be an added advantage – A minimum of 5 years working experience in a similar role.

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Other requirements: – Proficiency in MS Word, Excel and PowerPoint; Gravitas and ability to engage at strategic stakeholder levels; – Strong organisational skills; – Diplomacy/tact; – Open to Travel – Measured approach to work; – Can-do attitude; – High degree of initiative and proactivity; – Strong adaptive skills.

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Required Skills:

Interested candidates must; – Have good communication skills – Possess excellent listening skills – Be a good time manager – Be able to take initiative and be proactive – Have good knowledge of Computer applications (Microsoft Office) – Possess excellent note taking skills – Be friendly and willing to proffer solutions.

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