#Vacancy: Administrative Assistant Job at The Maternal Newborn and Child health Programme (MNCH2)

[Jobrib]

Job Title: Administrative Assistant

Company: The Maternal Newborn and Child health Programme (MNCH2)

Experience: 2 Years

Job Type: Full Time

Qualification: BA/BSc/HND  

Location: Abuja, Nigeria

Job Field: Administration / Secretarial  

.

The Maternal Newborn and Child health Programme (MNCH2) is a 5 year country led programme which aims to reduce maternal and child mortality in northern Nigeria. Funded by the Department for International Development (DFID), it is being implemented by a consortium comprising of Futures Group, Society for Family Health (SFH), Options, Mansion Daniels (MD), Association for Reproductive and Family Health (ARFH), Axios, and Marie Stopes International (MSI). MNCH 2 will be implemented in six states in northern Nigeria: Jigawa, Kaduna, Katsina, Kano, Yobe and Zamfara.

.

In return we offer: – A friendly and team-based working environment – Opportunity to work with national and international colleagues – Vital contribution to bettering health in Northern Nigeria – The opportunity to truly "make a difference"

A competitive salary with benefits

.

The Maternal, Newborn and Child Health Programme (MNCH2) is looking for/skilled creative and enthusiastic Individuals to contribute and work within this dynamic five (5) year project:

.

Job Description: – The successful candidate will provide administrative support to the Maternal and Newborn Child Health Programme in Abuja to ensure effective and efficient daily operations. – S/he will be expected to manage the day-to-day office administrative tasks.

.

Key Responsibilities: – Assume receptionist duties, attend to clients and visitors and direct them to appropriate staff members. – Ensure all finance policies are strictly adhered to in the CS/BU including correct Payment Approval Forms (PAF), petty cash reimbursements, expense claims. – Ensure all relevant bills and invoices are scanned and submitted to Accounts payable. – Arrange and coordinate official travel arrangements for MNCH employees and consultants as required including booking flights, hotel accommodation, airport pickups and car transfers. – Ensure timely procurement and replacement of office supplies, stationery, consumables, and kitchen supplies including beverages and cleaning equipment. – Ensure regular maintenance of repairs and office utilities at supervised by the Corporate Services Administrator and the building facilities manager responsible to ensure effective and continuous office operations. – Ensure effective coordination with the Office Driver including proper scheduling to ensure that employees are supported to attend meetings and events. – Maintain a data base of vendors supplying office services including car hire, service providers and mobile internet firms for use by MNCH employees. – Develop and manage office inventory of hardware and equipment, updating the list from time to time to ensure adequate inventory. – Ensure office cleanliness by working closely with outsourced cleaners and ensuring the office environment is well maintained and is conducive for work. – Provide assistance to the Office Manager with expenses, collating of materials, coordinating meetings and functions. – Provide support on logistic for incoming consultants i.e. Highland hotel bookings. – Perform any other tasks as assigned by the Finance & Admin. Manager.

.

Qualifications: – Relevant Bachelor's Degree required. – Minimum two years clerical or administrative experience. – Knowledgeable in office administration and bookkeeping procedures. – Proficient in Microsoft office software. – Proficient in the use of general office equipment. – Effective verbal and written communication skills. – Excellent interpersonal and organizational skills. – Can work cooperatively and effectively with others and has the ability to undertake self-directed tasks when necessary.

Apply to this job