Administrative Logistics Officer Job at Christian Health Association of Nigeria (CHAN)

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Job Title: Administrative Logistics Officer

Reports to Finance and Admin Manager

Project/Program: CHARIS Project   

Sector: NGO

Organisation: Christian Health Association of Nigeria (CHAN)

Primary Functions:

The ALO is responsible for CHAN CHARIS smooth operations pool of vehicles and organizing drivers to meet the needs of the Program.  The ALO is responsible for the maintenance of the fleet, generators and communications equipment to ensure that these perform reliably at all times.

The ALO is also the person responsible for all Purchases made from CHAN CHARIS above the petty cash threshold.  Purchases must be made in accordance with CHAN Purchasing and Procurement guidelines. So the ALO must be very familiar with the Procurement guidelines. For all Project vehicles, create and adhere to a maintenance schedule that provides for regular maintenance and any extraordinary repairs and servicing that may be required. Be fully conversant with CHAN purchasing and procurement policies and ensure all purchases are completed in accordance with this.

•   Maintain up to date records of current vendors including recent price lists and any relevant correspondence with them;

•   Maintain records of all purchases above N50,000 in separate files that include copies of the PRF, PO, invoice, correspondence and any other documents;

•   Ensure transparency and honesty in all dealings with suppliers and CHAN;

•   Prepare a weekly report of current outstanding purchases and circulate to FAM and the purchase requestors concerned;

•   Follow up all purchases to ensure that shipment terms, supply of goods are met, if not, pursue the matter until the situation is resolved to everyone's satisfaction;

•   Once goods have been received process payment and follow up to ensure payment is made.

Qualification/Experience:

•   Degree in Business related course or Purchasing and Supply.

•   Minimum of five years experience with at least two years relevant administrative experience, preferably with a structural non•   governmental organization with either USAID or CDC funding.

•   A professional certificate would be an added advantage.

Excellent knowledge of computer software – MS Office and Excel specially

How to Apply:

Interested and qualified candidates should send a letter of interest with the position title as the subject of the mail and two pages CV with names, email addresses, telephone numbers of three referees, a salary history and expectations.

CHAN HQ Complex,

1 Little Rayfield Jos.

OR

CHAN Project Office,

AUJ Complex 4th Floor,

Block B, Plot 564/656,

Off Independence Avenue,

Central Business District Abuja.

OR Apply online below.

Only short listed candidates will be contacted for interview.

Administrative Logistics Officer Job