Programme Assistant Job at UNICEF Nigeria

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Job Title: Programme Assistant, GS 5

Vacancy Number: VN-NGR-15-2012

Location: Abuja

Job Area: Programme Support Functions

Organisation: UNICEF Nigeria

Sector: NGO

The successful candidate will be expected to carry out the following duties:

1. Arrange for review, recording and administrative processing of government requests for assistance in Vision and follow-up of process. Track and ensure timely processing and retirement of Direct Cash Transfers to partners, verify accuracy of computation, authenticity and completeness of documents and that they meet the acceptable accounting standards. Liaise with finance section and counterparts to resolve bottlenecks. Perform system operations such as drafting Payment Requisitions, Contract Requisitions, Supply Requisition) etc

2. Maintain, log, file and update records in prescribed format for subsequent use. Monitor programme supplies; assist in reviewing a variety of records. Prepare periodic reports required for programme management and monitoring.

3. Process and examine information and data in accordance with instructions received, making necessary abstracts, computations.

4. Maintain and keep current registers and control plans on the status of projects at the formulation, implementation and operational stages. Prepare background material, working papers and tables for briefing and review sessions

5. Collect, register and maintain information on programme activities by reviewing reports & contribute to the preparation of status, progress and other variety of records.

6. Summarize information reflecting current obligations and future programme and/or budgetary implications. Participate in the preparation/dissemination of Annual Work Plans and office work-plan, quarterly work-plans and achievement report. Draft relevant sections (implementation status) of donor, annual and other reports required in the section.

7. May be required to carry out specific operational/control tasks for programme/project implementation.

8. Assist in the preparation of training and workshop materials. Draft allocation and release letters for supply items and participate in monitoring supplies and cash assistance. Responsible for making logistics and travel arrangements for the section events.

Minimum qualification and competencies: – Completion of secondary education. – Five years of office experience in administrative or accounting or financial duties, of which at least one year is in support of programme activities. – Very good knowledge of English. Knowledge of one or other UN working languages, an asset. – Computer literacy with database management skills. – Ability to extract and format data, keep records and process information quickly and accurately. – Good communication skills – Analyzing skills and Planning and organizing. – Drive for result and ability to work well with people particularly in a multicultural setting – Following instructions and procedures. – Initiative, passion and commitment to UNICEF's mission and professional values.

How to Apply:

If you are interested in the position and meet the requirements, please send cover letter (one page summary statement that describes how your experience and qualification relate to the job description) and a scanned/PDF copy of the completed and signed UN Personal History Form.

Deadline: 06 March 2012.

Programme Assistant Job