Administration Manager - Abuja Job at Marie Stopes Nigeria

[jobnavy]

Job Title: Administration Manager

Location: Abuja

Reporting to: Country Director

Organisation: Marie Stopes Nigeria (MSN)

Sector: NGO

As the head of the Administration Team, which includes the Procurement and Logistics Team, the Administration Manager has overall responsibility for all administrative functions of the organization.

Responsibilities:

•   Lead the Administration Team, which includes the Procurement and Logistics Team, ensuring that each team member fulfils his or her duties as laid out in their job framework. Ensure team members are highly motivated, operate with Integrity and discipline, remain on target, customer focused and demonstrate behaviour consistent with MSN's culture and mission.

•   Provide administrative support to all MSN teams at both the head office and regional offices. Ensure that support is high quality, delivered on-time and within budget.

•   Work with your teams to assess internal and external client's needs, set goals and targets, review performance. Seek regular feedback from internal and external clients to identify and close gaps between client's needs and your team's services

•   Identify and install new technologies and systems to improve transparency and efficiency within your teams

•   Ensure that team members operate according to rigorous, documented systems and procedures that are in line with MSN's and MSI's policies, donors' requirements, and best practice. Identify gaps in procedures and policies and adapt existing policies or create new ones to fill those gaps

•   Constantly strive to improve your teams' capacity through on-the-job training, formal courses, exchange visits and other channels

•   Ensure that assets are property secured, stored, handled, transported, used and where necessary disposed of, and take proactive steps to guard against loss of assets

•   Ensure that proper controls are in place to guard against fraud, embezzlement or any other type of misconduct that will result in a loss of assets, and damage MSN's reputation

•   Demonstrate a strong commitment to MSN's mission and goals and encourage a similar commitment from all team members. Represent your teams at senior management meetings and other forums

•   Actively contribute to the strategic direction and planning of the organization

•   Travel as required both within Nigeria and outside Nigeria

•   Any other duty reasonably assigned by the Country Director

Qualifications, Capabilities/Skills and Experience:

•   A minimum of 8 years experience in a similar role within an NGO or similar, a relevant tertiary qualification

•   An excellent track record of leadership, communication and team building

•   Fluent in English with excellent verbal and written communication skills

•   Excellent ability to manage a broad portfolio of work delivering high quality, cost effective and time-bound results

•   Fully computer literate, valid driver's license

Please send your application and CV (as a single document). Applications that do not follow this format will not be considered.

Deadline: 3rd August, 2012.

Administration Manager - Abuja Job