Procurement Officer Job at WorleyParsons Nigeria

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Job Title: Document Controls Manager

Req. #: 31734

Location: Lagos, Nigeria

Organisation: WorleyParsons Nigeria

Job Type: Full-time

Advertising Category: Procurement  

Job Description:

•   Establish initial contact with vendor/original equipment manufacturer  (OEM) to ascertain vendor's acknowledgement of purchase order, understanding of all deliverables and his commitment to the delivery date.

•   Obtain production schedule, supplier data register, Weight & Dimension, confirmation of sub-purchase order placement with third party manufacturer/supplier.

•   Ensure vendor submits ALL relevant supplier data at every stages of fabrication (for inter-discipline checks and approval) in accordance with the requirements of section IIIA of engineering purchase orders.

•   Maintain regular telephone & e-mail contacts with vendor/OEM to verify status of purchase order. Request for and obtain weekly progress report to ascertain the actual status of fabrication vis-à-vis the production schedule to ensure adherence and possible avoidance of slippage.

•   Develop fabrication shop visits schedule & embarks on such visits for on-the-spot assessment of the various stages & status of production.

•   Interface with Document Control, Engineering & QA/QC to fast track SQUAD checks and turn around of documents between DA & vendor as to meeting scheduled delivery dates for all executed Purchase Order

•   Monitors progress of Supplier data via In-control & Smart Plant Foundation (SFP)

•   Ensure vendor submits copies of all shipment related documents as soon as Materials and equipment (M & E) are shipped.  

•   Maintain the Supplier Documentation Summary Report and provide a comprehensive, meaningful, clear and timely status report of supplier data  •   Initiates close out of Supplier Data Requirements to ensure Purchase Orders are properly closed out.

•   Generate neat and accurate Marian Weekly reports and transmit same electronically to the respective departments.

•   Generate and issue field report to project distribution following Expediting Supervisor review, follow-up any actions required within the field report, update the MCS (Material Control System – SPM).

•   Report promptly to the project engineer through the expediting manager any foreseen problem related to any purchase order as well as any envisaged slippage in the production & delivery schedule.  

•   Generate detailed material status report showing current status of all open purchase orders and ensure it is updated as and when required for submission to projects and/or client.

•   Schedule and attend weekly review meeting on all assigned purchased orders for engineered M&E to monitor milestone achievement highlighted in the OEM's production schedule.

•   Monitor supplier's inventory to ensure materials supplied by sub-suppliers are delivered, received and available in an effort to avoid materials shortages and/or delays.

•   Ensure materials delivered meet with purchase order specifications/schedule and project requirements. Also ensure they are delivered to the appropriate destinations.

•   Obtain shipping arrangement from vendor/OEM depending on the delivery terms (Ex-Works or DDU) on the PO and advice necessary disciplines.

•   Liaise with QA/QC on final inspection of M&E and ensure they are released for shipment

•   Liaise with third party Freight Forwarder and clearing agent to ensure M&E are shipped and cleared for onward delivery to designated project site and/or warehouse.

•   Advise Materials department on the scheduled expected time of arrival (ETA) of M&E at designated project site and/or warehouse for safe receipt and storage.

•   Obtain Material Receipt Report (MRR) from materials department and close-out expediting purchase order file accordingly

•   And other tasks as assigned by supervisor

Job Requirements: Job Specific Knowledge: Relevant experience in monitoring supply and manufacture/fabrication of project

Industry Specific Experience: Minimum of three (3) years experience in expediting, purchase, scheduling for an engineering or construction company.

Education – Qualifications, Accreditation, Training: Bachelor or HND in Engineering or other related disciplines

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