Executive Assistant Job at Rainbow Group

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Job Title: Executive Assistant

Location: Port Harcourt, Nigeria

Employer: Rainbow Book Club (RBC) / Rainbow Foundation – part of Rainbow Group

Job Description:

•   Assist President & CEO with all aspects of company operation, communication and calendar.

•   Organize schedules, travel plans, and communications to maximize effectiveness of executive's time and equally maintains executive's calendar.

•   Enters meetings, appointment, conferences, travel dates, and other relevant events for the executive's calendar and alert executive of approaching deadlines or follow up reminders to any pending projects or deliverables.

•   Provides information to others regarding executive's schedule, as necessary.

•   Handles phone calls, e-mails, and in-person issues for the executive

•   Screens, and routes or provides answers to enquiries to minimize demands on executive.

•   Acts as primary contact between executive and people within and outside of the company.

•   Provides contact information on relevant individuals for the excutive

•   Reads, researches and routes mail and briefs executive on important content to conserve executive's time.

•   Drafts, proofreads and edits letters, memos and other documents in executive letter format and letterhead.

•   Upon request, attends meetings on executive's behalf and provides meeting notes to executive.

•   Pick up or arranges for food and supplies as necessary.

•   Provide executive with summary of details of itinerary prior to travel.

•   Maintains and organizes and holds copies of all executive correspondence.

•   Prepares and submits executive's Business Expense Reports.

•   Assist other members of Senior Management, as needed.

Requirements:

•   Must have a BSC in any field but preferably secretarial Administration or any management degree course.

•   Must have at least 3 years experience in similar role.

Mode of Application:

Interested candidate should apply online or send CV and a cover letter to recruitment@rainbowbookclub.org.

Deadline: 21.10.2013

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Source: Executive Assistant Job at Rainbow Group