Personal Assistant - Lagos Job at MTN Nigeria

[Jobrib]

Job Title: PA to the S&D Executive

Job ID: 1993

Location: Lagos, Nigeria

Division: Sales and Distribution

Employer: MTN Nigeria Communications Limited

Job Description:

•   Liaise with Finance Expenditure to ensure payments to third party suppliers in relation to expenses of the Exec's office.

•   Proactively manage the assigned executive's diary, and seamlessly plan his/her itinerary, schedule and meetings.

•   Act as the point of contact to the Executive, handling and distributing confidential mails, telephone calls, faxes, etc.

•   Develop and maintain an efficient documentation and filing (electronic and hard) process.

•   Manage sensitive matters and information regarding peculiar issues within the department.

•   Prepare meeting/conference logistics and host visitors on behalf of the Executive.

•   Co-ordinate and manage Executive calendars, travel arrangements and schedules, negotiating potential conflicts and determining feasible alternatives.

•   Perform a diversity of secretarial and administrative support activities including composing memos and correspondences, compiling reports, creation of spreadsheets and manipulation of spreadsheet data.

•   Cross-examine documents for Exec's review to ensure quality control and compliance to MTNN policies.

•   Collate monthly activity reports from the different units within the assigned department for the Exec's review.

•   Perform quality control checks on assigned Exec's presentations, to ensure proper formatting and elimination of errors.

•   Respond to customer queries and requests on non-technical issues and escalate to the assigned manager / exec when necessary.

•   Process all requisitions for the assigned Exec's office.

Job Conditions:

•   Normal MTNN working conditions

•   May be required to work extended hours Open office plan

Reporting To: S&D Executive

Required Skills:

•   A good first degree preferably in Secretarial Administration

•   4 years' experience in an administrative capacity in a reputable company.

•   Experience in administrative support for a top management personnel of a reputable company, with local and international operations

Training:

•   Customer care/focus.

•   Effective communication skills.

•   Effective business writing skills.

•   Finance for non-finance persons.

•   Basic Accounting.

•   General Office administration and performance standards.

•   Microsoft Office suite

•   IFS Training

•   Department specific applications

Employment Status: Permanent

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