Finance Assistant Job at TSHIP Nigeria

[Jobrib]

Job Title: Finance Assistant

Job opening ID: 94  

Location: Gombe and Zamfara, Nigeria

Type: Temporary to Permanent  

Employer: Tship Nigeria

Sector: Non-Government Organisation (NGO)

Scope: a five-year, USAID-funded Project

Roles and responsibilities:

Summary of key functions: – The role of the Finance Assistant, State office, S/he will also support in managing the project inventory, maintaining project records, preparing inventory reports, and providing finance and administrative assistance to project staff. S/he will report to the State Coordinator. – We are looking for a graduate who has a commitment to and a desire to develop his/her skills and experience in general office administration, accounts and finance.

1.   Ensuring effective operation and smooth functioning of zonal office;

2.   Providing administrative and logistical support to project staff and consultants, including arranging staff and consultant travel logistics;

3.   Establishing and maintaining effective office filing and information management systems;

4.   Organizing and managing special events, such as meetings and workshops;

5.   Coordinating and organizing office and project transport and drivers

6.   Assisting staff with preparing official correspondence, photocopying, and carrying out other administrative tasks, as required;

7.   Tracking pending actions, including following-up with/reminding Project Team members on pending actions and circulating minutes of WRPM and other meetings

8.   Maintaining project equipment and managing project inventory; and

9.   Ensuring adequate supply of office supplies.

10.   Receive and process payment requests and ensure documentation are complete

11.   Processing, monitoring and updating the project staff advances

12.   Support the accounts department in processing monthly accounts and reporting to the home office

13.   Maintain the State office petty cash and prepare Petty Cash Journal for the monthly closeout of field accounts and ensuring adequate supply of office supplies

14.   Conducting and reporting pre-training venue inspections (residential and classroom facilities, etc) and working with hotel staff to prepare the venues as required

15.   Write cheques, update the cheques register, make copies of cheques and payment vouchers and make bank account deposits when required

16.   Periodic photocopy of documents, memos for cheque raising and payment vouchers

17.   File voucher receipts and maintain regular update of voucher receipts' registry

18.   In conjunction with the state office Coordinator, Finance Assistant update and tag Project Inventory and

also responsible for managing the project inventory, maintaining project records, preparing inventory reports, and providing administrative assistance to project staff.

19.   Receive office visitors, receive documents and mail, distribute mail to the concerned project staff, and answer phone inquiries

20.   Ensuring effective operation and smooth functioning of project office, equipment, inventory, vehicles, drivers, cleaners and other Zonal Office support staff.

21.   Other duties as assigned by the supervisor

Skill set:

IV. Competencies:

1.   Working knowledge of office management.

2.   Ability to work with a team.

3.   Computer literacy, with competence in word-processing, spreadsheets, database

4.   Strong communication and interpersonal skills

5.   Good Organizational Skills

V. Recruitment Qualifications

Education:   

6.   A University degree or High school diploma in Administration/Accounting/Finance or other relevant social Sciences

7.   At least one year experience in office Finance and administration, organizing and managing meeting and travel logistics and managing inventory, preferably with international projects will be an added advantage

8.   Excellent computer skills, including a working knowledge of Microsoft Office applications; especially MS Word and Excel

9.   Solid judgment, critical thinking, ability to solve problems and multitask, and ability to work under pressure

10.   Strong communication and interpersonal skills; ability to work as part of a team.

Experience: Minimum of one or two years working experience

Language Requirements: Fluency in English is essential

Work experience: 1 – 2 years

Apply to this job