Executive Assistant to the CEO Job at HealthPlus Limited

[Jobrib]

Job Title: Executive Assistant to the CEO

Company: HealthPlus Limited

Job Type: Full Time

Qualification: BA/BSc/HND  

Experience: 5 years

Location: Lagos, Nigeria

Job Field: Administration / Secretarial  

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HealthPlus Limited is Nigeria's 1st Integrative Pharmacy, the fastest growing pharmacy chain in West Africa. Since 1999, we have been committed to our mission of helping people achieve optimum health & vitality. In 2010, a sister company was birthed – CasaBella International Limited. CasaBella, a one-stop store for beauty and grooming solutions is now a retail chain and a household name.

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As we expand our frontiers to redefine the world of health & beauty in Nigeria, we are looking for amazing and smart people who will roll up their sleeves and share our passion & success. People who will join our team of highly motivated professionals who get the job done!

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Key Elements of the Role: – Report to the CEO – Pro-active planning and management of the CEO's time and diary appointments to enable the CEO focus on delivering strategic objectives and business goals – Act as the central contact point for the CEO, screening telephone calls, enquiries and requests and handling them where appropriate – Ensure that decisions and work is appropriately delegated in the absence of the CEO – Review and attend to correspondence (all forms) and communicate on behalf of the CEO – Complete administrative and project related work delegated from the CEO – Represent the CEO in a professional manner to internal and external clients – Organize all travel logistics for the CEO as required – Provide back-up administrative support to other members of the Senior Management team where other staff are on leave – Coordination of Board Meetings dates and attendances including compilation and distribution of Board packs – Ensure appropriate venue and equipment booking for events including refreshments where appropriate – Liaison with the Board Members/Directors where approvals and signatories are sought by the CEO on behalf of the business – Set up and maintain annul calendar of meetings and events across the business – Ensure the CEO is well prepared and has relevant documentation for meetings – Prepare and distribute agendas, pre-reading papers and rooms for meetings – Accurately record minutes of various meetings and distribute to relevant parties in a timely manner – Manage the practical and administrative requirements for organizational events as required

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Desired Skills & Experience: – A good degree in a relevant field with at least 5 years of proven experience providing executive support in a structured organisation – Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail – Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners – Expert level written and verbal communication skills – Demonstrated proactive approaches to problem-solving with strong decision-making capability

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