Administrative Officer (Consultancy) Job at ActionAid Nigeria

[Jobrib]

Job Title: Administrative Officer (Consultancy)

Company: ActionAid Nigeria

Job Type: Temporary Contract

Qualification: BA/BSc/HND

Experience: 3 years

Location: Abuja, Nigeria

Job Field: Administration / Secretarial

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ActionAid is an anti-poverty agency that prioritises

works with the poor and excluded; promoting values

and commitment in civil society, institutions and

governments with the aim of achieving structural

changes in order to eradicate injustices and poverty

in the world. ActionAid Nigeria is an affiliate of

ActionAid International, an International Non-

Governmental organisation registered in The

Netherlands with its headquarters in Johannesburg

South Africa. ActionAid International works in more

than 40 countries in Africa, Asia, Europe and the

Americas.

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ActionAid is a global movement of people working

together to further human rights and defeat poverty

for all.

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Duration: 4 months (September – December 2016)

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AAN is inviting applications from qualified candidates

to fill the position of Admin Officer (Short Term – 4

Months), based at Abuja.

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Job Purpose: – The Administrative Officer who reports to Director,

Human Resources and Organizational Effectiveness

will be responsible for providing front office, stores,

administrative and secretarial support to the Country

Programme. As the first line contact person to the

organization, s/he will be responsible for receiving

visitors, giving sound response to inquiries,

managing mails, answering and screening telephone

calls. – S/he is to ensure the application of AAN policies and

procedures in collaboration with the other members

of the HROE team and the Country Programme.  S/he

will also manage physical and electronic reference

documents for the country programme by

maintaining documentation, filing systems and

contact data base.

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Responsibilities: – Maintain a welcome and professional environment

and handle/direct all visitors and enquiries

appropriately. – Work with colleagues to establish & maintain

relationship with suitable hotels across the country

and manage all organizational hotel reservations. – Provide logistics for workshops, seminars,

meetings, staff retreat, and ensure adequate

communication for all events. – Manage AAN store ensuring adequacy of materials

required for day to day running of the office/

programmes and proper documentation of all

expenses involved. – Support organisational procurement processes – Manage and maintain a First Aid box in accordance

with AAN's Health and Safety policy as well as

ensure a hygienic and clean office environment

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Person Specifications:

Education/Qualifications: – Degree in social sciences or arts/humanities

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Experience: – Minimum of three years' work experience in Front

Desk management and Office administration or a

related function. – Experience in working with international

development of NGO agencies.is desirable – Experience of designing and co-ordinating training/

meetings is desirable

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Skill/Abilities: – Highly numerate, excellent planning and

prioritisation skills – Excellent (proven) interpersonal, oral and written

communication skills.

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Personal Qualities: – Creative and takes initiative. – Able to work effectively in a diverse team

environment

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