Procurement Assistant Job at Management Sciences for Health Nigeria - MSH

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Job Title: Procurement Assistant

Job ID: 12-4737

Location: Abuja, Nigeria

Center/Office: CLM – General

Project/Program: PLAN-Health

Sector: NGO

Organisation: Management Sciences for Health Nigeria – MSH

Overall Responsibilities:

The role of the Procurement Assistant is to support the procurement officer to procure goods and services in compliance with MSH procurements policies and procedures. S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations.   Once the purchase order has been completed, the procurement Assistant will follow up to assure delivery. She/he maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner.

Specific Responsibilities:

• Assist with the preparation of procurement plan

• Receives approved Purchase Requisitions (PR) for procurement of goods and services  

• Tracks all PRs, for both local purchases and those requested through Cambridge

• Conduct Market Research to determine price reasonableness

• Responsible for collection of proforma invoices and presents to the supervisor for further processing or approval;

• Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed;

• Assist in conducting vendor sourcing and documentation of vendor documents.

• Ensures that purchases are made in the best interests of the donor and MSH;

• Assures delivery and pickup of PO for collection of goods;

• Prepares weekly procurement status report and submits to the supervisor;

• Regularly up dates the supervisor of all partial and full delivery of procured goods;

• Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.      

• Does quarterly or 6 month reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc.

• Ensure that items received conform to the required quality as specified in the LPO.

• Also performs other duties as requested by the immediate supervisor.

• Inform supervisor immediately if asked to compromise integrity by any vendor or other.

Qualifications:

• College degree in purchasing or related field.

• Three years experience in procurement with demonstrated interest in building a career in procurement.

• Ability to work under pressure

• Planning and scheduling skills;

• Experience in a USG or donor funded project or NGO preferred.

• Excellent interpersonal skills; demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.

• Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality.

• English fluency including business terminology required.

• Demonstrated intermediate computer skills in Microsoft Office Suite applications

Job Application Portal

Deadline: 04 May 2012.

Procurement Assistant Job