Project Administration Professional Job at Alcatel-Lucent Nigeria

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Job Title: Project Administration Professional

Job ID: 1200000DXW

Job Location: Nigeria

Organisation: Alcatel-Lucent

Description:

Supports the Project Manager throughout the Contract Implementation Lifecycle, displays an understanding of project management fundamentals and is accountable for one or several specific project management knowledge area(s) including:

•   Set-up and maintenance of the project communication management plan including the coordination of governance meetings (internal and external); compilation, recording, distribution and follow up of project meeting agendas, collateral, minutes and actions. Preparation and distribution all other project reporting as outlined in the communications plan.

•   Ensuring project documents and records are created, controlled, approved and distributed in line with corporate policy and customer requirements.

•   Creation and regular update of the Project Management Plan and Project Control Documentation including the issues register, risk register, change request register and milestone register against project deliverables

•   Development of the project schedule including the identification of project deliverables, milestones, constraints, interdependencies and subsequent tracking against the project baseline

•   Managing the project resource forecasting process (people and materials). Ensuring the resource forecast is regularly updated based on project progress. Arranging training required for project staff.

•   Recording and tracking change requests in the change request register and working with internal stakeholders to ensure Change Requests are followed through to closure.

•   Regular update of the risks follow-up, risk register, risk mitigation plans, monitoring of risks against financials and scope of project (cost, schedule and execution).

•   Participating in the cost management of the project. Assist in cost estimations, coordination of the collection of cost to complete data for preparation of the ECPLS, follow-up of unusual items charged to the project WBS, ensuring that invoicing and revenue milestones are tracked and invoices promptly raised.

•   Tracking third party and subcontractor performance to ensure work required is completed to quality standards within budget. Provides input to the supplier evaluation process.

•   Providing input to Local Demand Planning. Raises and Tracks the delivery of software and hardware according to the project schedule and ensures that the product is correctly received.

•   Proactively identifies project and business improvements opportunities (e.g. methodologies, processes and tools). Actively participates in lessons learned.

•   Contract administration functions such as customer purchase order reconciliation and follow-up, OLA/OXIA processing and tracking, tracking product status and site status, customer acceptance.

•   Quality activities are planned, performed and monitored during the project in line with the project quality plan and / or corporate quality guidelines.

Qualifications:

Communication

•   Confirms and delivers project information with accuracy, conciseness and thoroughness

•   Contributes to the development and delivery effective presentations,meetings and client interviews

•   Demonstrates an ability to work effectively with different levels within ALU and Customers organisation

Financial Management

•   Contribute to the analysis of financial information and communicate results to key stakeholders as appropriate

•   Contributes and tracks cost savings activities in order to achieve financial and overall project objectives

•   Helps build cost budgeting and forecasts, and set up an accrual budget

Complies with organisational financial policies and processes

Negociation

•   Finds agreements that satisfy the interest of both parties

•   Is able to influence others without authority

Planning & Execution

•   Assists in analysing the scope of new projects in terms of time, cost and resources required, ensuring adaptability

•   Consolidates and assists in the execution of integrated project plans

•   Coordinates material, organisational and logistics aspects of the project

Appropriately performs problem escalation

•   Performs contract administration

•   Assists in managing the project change management process including the analysis project impact analysis

•   Helps develop and update resource plans

•   Contributes to a culture of continuous improvement

Problem Solving

•   Highlights inconsistency in project plans, updates and reports

•   Follows up to ensure agreed actions are followed through and the problems are resolved

•   Able to highlight systemic problems and suggest possible approaches to address

Procurmement & subcontractors

•   Assists in the tracking of subcontractor management plans

•   Effectively supports the management of subcontractors, 3rd parties and partners

Quality & Knowledge

•   Ensures project documents and records are created, controlled, approved and distributed in line with the Alcatel-Lucent corporate policy and customer requirements

•   Supports proper implementation of quality standards

•   Participates in project lessons learned sessions and uses lessons learned to prevent repeating mistakes

Risk Management

•   Demonstrates understanding of organisational risk management policy and processes

•   Participate in risk identification and evaluation

•   Able to develop risk mitigation plans to minimise the adverse impact of risks

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