Assistant Admin Officer Job at IITA Nigeria

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Job Title: Assistant Admin Officer  

Location: Institute's Headquarters, Ibadan

Employer: International Institute of Tropical Agriculture (IITA)

Position/Responsibilities: The Administrative Assistants will work as members of the SARD-SC project team in Nigeria.

Primary Duties:

•   Provide secretarial and administrative support to the Scientists and other member of staff.

•   Prepare documents using the Microsoft Office (Word, Excel, PowerPoint, etc)

•   File management and handling of administrative issues.

•   Keep records of support staff and other schedules of scientists records using appropriate record-handling methodology

•   Liaise with other units in order to perform assigned tasks and to ensure that objectives and set goals are achieved

•   Perform general office administrative duties

•   Handle incoming mail, collection, distribution as well as mailing as directed

•   Assist in organizing meetings

•   Organize and maintain archive for each scientist and his team

•   Maintain records of casual and consultant contracts, expense claims and work schedule

•   Prepare and assist in material procurement and track purchase orders as requested

•   Manage general office assets including requisition, storage and distribution of stationery items Manage scientists schedules (travels, leave-days, etc) and assist with meetings and training logistics

•   Prepare Oracle Requests (Travel Authorizations, work-orders etc) and follow up to logical end.

•   Manage scientists schedules (travels, leave-days, etc) and assist with meetings and training logistics

•   Attend to telephone calls and e-mail corresponded as directed

•   Perform any other duties as assigned by the scientist to whom support is being provided

Qualification, Experience and Skills:

•   B.Sc /HND in Management or Business administration from a reputable

•   Minimum experience of 3 years in a similar position

•   Basic knowledge of Accounting.

•   Good organization and planning skills with effective time management skills.

•   Ability to perform multiple tasks and work under pressure

•   Excellent computer skills – Microsoft Office packages.

•   Knowledge of immigration and visa procedures

•   Knowledge of work processes in international organizations

•   Excellent communication skills

•   Ability to work in a multi-cultural setting

•   Team player

General information: Initial appointment is for two years. Subsequent renewal of the contract will be decided based on research outputs and productivity, and continued need for the position.

Remuneration: We offer highly competitive salary with equally attractive fringe benefits and excellent working conditions in a pleasant campus environment.

Method of Application:

Interested applicants should forward their applications with detailed curriculum vitae, the names and e-mail addresses of three professional referees which must include either the Head of applicant's current or previous organization or applicant's direct Supervisor/Superior officer at work. Evidence of current remuneration package and photocopies of credentials, to IITA website.

Please complete our online application form using the link below.

Closing Date: 28th May 2013.

IITA is an equal opportunity employer and particularly welcomes applications from female candidates.

Please note that only short-listed candidates will be contacted.

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