Senior Office Manager Job at Emel Group

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Job Title: Senior Office Manager

Employer: Emel group – Nigeria

Job Description:

1.     BASIC FUNCTION DESCRIPTION

•   The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.

•   Responsible for supervising office staff and maintaining office records.

•   Devote all his working time to EMEL's activities.

2.     ORGANIZATIONAL RELATIONSHIP

•   To demonstrate the ability to interact and cooperate with all department employees.

•   To build trust, value others, communicate effectively, drive execution, foster innovation, focus on delivery, collaborate with others, solve problems creatively and demonstrate high integrity.

•   Maintain professional internal relationships that meet company core values.

A.    Inside the organisation

•   Direct supervision received:  HOD.

•   Direct supervision exercised: Office staff

B.     Outside the organization

•   Regular joint customer meetings with the sales team.

3.     RESPONSIBILITIES

•   Maintain office services *Design and implement office policies *establish standard and procedures *Organize office operations & procedures *Supervise office staff *Control correspondences *Review and approve supply requisitions *Liaise with other agencies, organizations and groups *Maintain office equipment *Monitor office expenses and stay within the assigned budget

•   Supervise office staff *Assign and monitor clerical and secretarial functions *Recruit, select and maintain office staff *Orient and train employees *Provide on the job and other training opportunities *Supervise staff *Evaluate staff performance *Coaching and disciplining staff

•   Maintain office records *Design filing systems *Ensure filing systems are maintained and up to date *Define procedures for record retention *Ensure protection and security of files and records *Ensure effective transfer of files and records *Transfer and dispose records according to retention schedules and policies *Ensure personnel files are up to date and secure

•   Maintain office efficiency *Plan and implement office systems, layout and equipment procurement. *Determine stock levels, maintain and replenish inventory *Anticipate needed supplies *Verify receipt of supply

•   Perform other related duties as required

4.     PROFESSIONALISM-TRAINING-EVALUATION

•   Make available training requirement needs to improve self development in view of professional contribution to the company.

•   Participate in training programs as suggested by the company and preparing a brief evaluation report.

•   Participate actively in the Job evaluations organised by direct supervisor.

5.     CORPORATE PROCEDURES, PLANNING AND REPORTING:

•   Respect Company's Corporate Policies, procedures and ethics.

•   Provide management and Direct Supervisor proper, timely activity reports and updated weekly information of planned activities.

•   Prepare specific report when requested.

Desired Skills & Experience

KNOWLEDGE, SKILLS AND ABILITIES

We are looking for a senior, mature and experienced Office and Administrations Manager with a minimum of 7-8 years of experience in a similar position preferably within a sales and marketing environment.

Knowledge:

The candidate must have proficient knowledge in the following areas:

•   Knowledge of office administration

•   Knowledge of human resource management and supervision

•   Ability to maintain a high level of accuracy in preparing and entering information

The candidate must demonstrate following skills:

•   Excellent interpersonal skills

•   Team building skills

•   Analytical and problem solving skills

•   Decision making skills

•   Effective verbal and listening skills

•   Attention to detail and high level of accuracy

•   Very effective organizational skills

•   Effective written communication skills

•   Computer skills including the spread sheet and word processing and presentation programs at a high proficient level

•   Stress Management skills

•   Time management skills

PERSONAL ATTRIBUTES

The incumbent must maintain strict confidentiality in performing the duties of the Office Manager. The incumbent must also demonstrate the following personal attributes:

•   Be honest and trustworthy

•   Be respectful

•   Possess cultural awareness and sensitivity

•   Be flexible

•   Demonstrate sound work ethics

Type: Full-time

Experience: Mid-Senior level

Functions: Customer Service, Human Resources, Management

Industries: Import and Export

Job ID: 6160587

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