Compliance Officer - Anglophone West Africa Job at GlaxoSmithKline Nigeria

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Job Title: Compliance Officer – Anglophone West Africa

Reference: 130813-1

Employer: GlaxoSmithKline (GSK)

Location – Town / City: Lagos

Location – Country: Nigeria

Reporting To (Job Title): Compliance Business Partner – Middle East Africa

Type of position: Permanent

Job Purpose/Scope:

•    To proactively drive a values & compliance based culture and improve risk identification & management in Anglophone West Africa (AWA)

•    To provide legal advisory support for the Pharmaceutical business in Anglophone West Africa

•    Responsibility spans across Anglophone West Africa (Nigeria, Ghana, Liberia, Sierra –Leone, Gambia)

Key Responsibilities:

1.Compliance standards & procedures – incorporating and adhering to industry practices and standards of compliance as required by government regulations

•    Ensuring that local compliance standards and procedures are kept up to date and are consistent with regional/corporate compliance standards and procedures

•    Managing common compliance activities (e.g. analytics, reporting, communications, policy administration, project management, and training) with a focus on efficiency, consistency, and continuous improvement

•    Working with management and functional heads to embed compliance standards and procedures as standard ways of working in the business

•    Ensuring that appropriate standards are in place governing high risk business activities

•    Ensuring a sound system of internal controls and legal & regulatory compliance are in place across AWA

2.Organizational Leadership & culture of compliance

•    Documentation of all transactions between the business and 3rd parties to minimize dispute

•    Providing legal advisory support on an on-going basis to all departments in the conduct of their various operations and businesses

•    Reviewing potential disputes and advising the business on how to handle them to minimize their escalation to full blown disputes

•    Advising the businesses on their potential rights, obligations and liabilities on various issues and recommend remedial strategies

•    Attendance at meetings and representing the business in such fora as may be required from time to time

3.Organizational culture and leadership

•    Coaching & mentoring AWA management and functional heads in key compliance messages, communications and behaviour

•    Ensuring that the training of AWA management, in the areas of organisational leadership, establishing and promoting a culture of compliance, is up to date

4.Training and communication of standards and procedure

•    Managing delivery of compliance training for AWA staff. Maintaining appropriate compliance training records

•    Conducting regular training needs assessments with AWA management and functional heads to determine compliance training requirements for staff

•    Creating, managing and implementing an effective compliance communications programme

•    Ensuring that confidential internal reporting processes in AWA are effective and that reported concerns are correctly and promptly investigated with suitable corrective action as necessary (including escalation to above-country where relevant) and in collaboration with appropriate heads/line managers

•    Ensuring that all new joiners undergo compliance training as part of the induction process

5.Monitoring, Auditing and Evaluating Program Effectiveness

•    Acting as secretary for the AWA Risk Management & Compliance Board (RMCB) – working in liaison with the General Manager to set the meeting agenda, maintain appropriate records and follow-up

•    Reporting risks, issues and mitigation actions to Africa Compliance Officer and submitting all reports due to Africa Regional Compliance on a timely basis (e.g. RMCO report, Back-End-Monitoring report and Quarterly Breaches)

•    Regularly reviewing and updating the AWA Risk Map, Risk Management approach/processes and Risk assessments

•    Setting compliance objectives that are aligned with Africa Regional Compliance objectives

•    Monitoring, evaluating and reporting on attainment of compliance objectives and communicating findings to AWA management and Africa Regional compliance

•    Including compliance goals into overall business objectives for the business and functional management

•    Co-ordinating and supporting business preparation, readiness and response to audits from all GSK audit groups

•    Reviewing audit findings with line management, advising on corrective actions and implementing plans to correct audit findings

Qualifications, Experience:

•    A good first degree (preferably with background in Law, Business Admin, Finance)

•    At least 5 years experience in a similar role with a comparable organisation

•    Must have previous demonstrable experience in at least two of the following areas – operations management, business process change/improvement, change management, internal/employee communications, training, regulatory affairs

Competencies:

•    Strong analytical skills

•    Strong problem solving skills with the ability to come up with creative and innovative solutions

•    Ability to consult, negotiate and influence at a management level

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