Executive Secretary Job at Fosad Consulting Ltd

[Jobrib]

Job Title: Executive Secretary

Location: Lagos, Nigeria

Recruiter: Fosad Consulting Ltd  

Our client is a leading research based institute in the financial sector funded by one of the most recognized organizations in the world. They are currently sourcing for a professional to fill an Executive Secretary role.

JOB DESCRIPTION: The Executive Secretary will provide administrative, logistical and operational support to the office of the CEO.

Responsibilities:

•   Request and receive daily and weekly outputs achieved from all members of staff

•   Provide logistical support as needed for the CEO's guests

•   Maintain operational processes and procedures that will enable efficient administration of the Office of the CEO, including secure filing systems for the retention and speedy retrieval of information

•   Receive phone calls for the Office of the CEO and direct as appropriate

•   Support the CEO's Executive Assistant to efficiently organise internal and external meetings for the CEO

•   Support the CEO's Executive Assistant as requested to organise the CEO's official calendar and proof-reading all reports before final publication or external dissemination.

•   Support the CEO's Executive Assistant in arranging all travel arrangements (within Nigeria and abroad) for the CEO including accommodation reservations and arranging transportation

•   Perform routine clerical functions, such as maintaining supplies for the Office of the CEO, photocopying, faxing and filing for the CEO

•   On a quarterly basis, type the market review section of the quarterly report, for review by the CEO's Executive Assistant. Ensure that there are no grammatical or typographical errors

•   Type any documentation as directed by the CEO or the CEO's Executive Assistant

•   Any other professional tasks as may be assigned by the CEO or the CEO's Executive Assistant

QUALIFICATIONS:

•   Bachelor's degree in English, Social Sciences, Marketing or such related field from a reputable Institution

•   Secretarial / Chartered Secretarial certification is advantageous

•   Experience of taking minutes of meetings.

•   Prior legal or para-legal experience is ideal

•   Demonstrable experience of working as a Secretary at Executive Board level, supporting a senior Director or Chief Executive Officer. A minimum of 4 years would be considered

•   Project management experience

•   Prior experience in a structured corporate environment is essential

•   Exposure to Standard Operating Procedures is advantageous

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