Graduate WCS Admin - Nigeria Job at FMC Technologies Inc

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Job Title: WCS Admin

Job ID: #50689555  

Location: Onne, Nigeria

Employer: FMC Technologies, Inc. (NYSE:FTI)

Profession: Production (Assembly, Operators, Planners)

Employment Level: 2 Entry Level (0-3 years of experience)

Department: Workshop, Onne Base

Responsibilities:  – Performs clerical and administrative duties that require knowledge of departmental policies and practices.  – Coordinates, handles, and tracks project and third party records for WCS and coordinates document manage within the FMC network as well as SharePoint.

Main Tasks:  – Performs clerical and administrative duties including typing, proofreading and editing documents, correspondence and reports for assigned department. Composes and may initiate routine correspondence and memoranda. – Maintains records, prepares various forms using standard format and procedures, verifies information and resolves common problems. – Screens telephone calls and visitors. Takes accurate phone and verbal messages and ensures that messages are delivered in a timely manner. Resolves all but most complex inquiries. – Enters data from various sources into spreadsheets, verifies input and calculations. Modifies spreadsheets, databases and reports. Suggests improvements to increase efficiency and improve communication of departmental and functional information. – Assists department staff in developing and preparing presentation material. – Maintains efficient paper and electronic filing system and ensures quick retrieval of requested documents. – Keeps abreast of latest trends and technology related to administrative functions. Identifies and suggests ways to improve the efficiency and effectiveness of the department. – May schedule and maintain calendar of appointments, meetings and travel itineraries for department staff and may coordinate related arrangements. Ensures accurate and timely communication to involved parties. – May plan, coordinate and make arrangements for on-site and offsite Conferences, meetings and special events. Ensures accurate and timely communication to involved parties. – May assist with departmental human resource functions, which may include preparation of confidential personnel information and new hire orientation.

Requirements:  – Minimum OND/HND – The ideal candidate should have 4+ years of working experience in administration and document control. Minimum of 1 yr of office environment experience. – The ideal candidate should have at least 1 year of experience with the following: – Records Management Principles – Microsoft Office Suite 2007 or newer – Must demonstrate good time management skills. – Must demonstrate strong interpersonal and customer service skills in order to interact with internal and external contacts. – Proficiently communicate ideas and concepts with ability to persuade, influence and facilitate problem resolution. – Demonstrates ability to interpret and apply relevant policies and procedures and ensure those policies and procedures are being followed in their assigned projects. – Ability to handle multiple varied tasks and changing priorities in a fast paced environment. – Ability to develop and make departmental and/or project correspondence and/or presentations. – Ability to read, understand and explain job related documents and procedures such as reference materials and reports. – Accuracy and attention to detail important. – Strong written and verbal communication skills in English are important in order to communicate effectively with peers, supervisors, other department personnel and customers. – Ability to work in a team-oriented environment is important. – Ability to receive constructive feedback and coaching, and respond appropriately. – Understanding and communication within diverse cultural environments is critical.

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