Female Office Manager Job at HT-Limited Nigeria

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Job Title: Female Office Manager

Location: Lagos, Nigeria  

Recruiter: HT-Limited Nigeria

KEY ACCOUNTABILITIES:

•   Maintain office services and office records

•   Ensure effective day to day running of the office

•   Handle all third party inquiries and manage internal staff relations

•   Receive and transmitting as appropriate, accurate record of all messages and correspondence from third parties to the company.

•   Efficient use of the computer to prepare, control and manage correspondence, reports and documents.

•   Arrange and co-ordinate meetings, trainings etc.., taking minutes and keeping notes.

•   Maintain and monitor the use of office equipment

•   Design, implement and maintain filing systems

•   Establish and maintain procedures for record keeping

•   Organize and store documents and computer based information.

•   Protect organization's value by ensuring confidentiality of official files and data

•   Maintain Organizational Efficiency

•   Oversee junior office staff and prepare operational reports and schedules to ensure efficiency

•   Monitor and manage all staff attendance & staff data. Handle personnel issues relating to staff conflicts, absenteeism, welfare, etc.

•   Assist to define office policies and procedures and ensure adherence

•   Interface and negotiating with key suppliers/contractors.

•   Anticipate, maintain and replenish office and outlets supplies.

•   Maintaining the condition of the office and outlets and arrange repairs as necessary.

•   Arranging regular servicing and maintenance of all electrical equipment including generators and computers in office and all outlets and ensuring adequate supply of all fuels, oils, etc

•   Maintain a safe and secure working environment

•   Ensure efficient resolution and timely settlement of all utility bills and local levies.

•   Prepare and submit weekly and monthly administrative reports

•   Briefing the General Manager or MD/CEO on a daily basis

Requirements:

•   Must be a Female

•   Minimum of 3 years' experience in Office Management would be added advantage.

•   Minimum of HND/B.Sc in any relevant course of study.

•   Applicants should know how to use Microsoft office, Microsoft excel etc

•   Must be well organized, neat, hard working

Age Range: 35 and above

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