#Vacancy: Administrative Consultant Job at John Snow Incorporated

[Jobrib]

Job Title: Administrative Consultant

Company: John Snow Incorporated

Job Type: Full Time

Qualification: BA/BSc/HND

Location: Abuja, Nigeria

Job Field: Administration/ Secretarial

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John Snow Incorporated (JSI) is a public health research and technical assistant firm dedicated to improving the health of individuals and communities throughout the world. It manages the USAID/DELIVER PROJECT and the Supply Chain Management System (SCMS) project in the Nigeria office.

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John Snow Incorporated (JSI) is recruiting to fill the position below for the period of eight months (subject to renewal) in its Abuja office.

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Job Description:

The Administrative consultant will work under the guidance of the Office Administrator and overall supervision of the Director of Finance and administrator.

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Key Responsibilities:

Specific responsibilities will include, but not limited to the following:

-    Assist the Office Administrator in providing oversight for the general administrative functioning of the office on a day to day basis.

-    Coordinate all logistics support for staff, including travel and lodging arrangements, transport, desk setup. etc.

-    Liaise with travel agents to obtain reservations and tickets for all project related travel.

-    Provide support in the coordination of the administrative personnel to create and maintain all administrative and technical file for the office.

-    Work with the drivers to ensure a regular maintenance schedule for all vehicles, and ensure that vehicle log books are kept up-to-date.

-    Assist the office manager to oversee the up keep of the office, including needed repair and daily cleaning.

-    Provide support in the supervision of the receptionist, administrative assistant and the drivers.

-    Assist the Office Administrator in ensuring constant availability of office supplies.

-    Help to oversea the maintenance of all office supplies and equipment including scheduling of routine maintenance.

-    Assist in the management of various service contracts in coordination with the accountant for both the office and expatriate staff residences including cleaning/gardening/reception service, security, drinking water supply, generator maintenance etc.

-    Serve as liaison with the office landlord, assisted by the Director of Finance and Administrator when necessary.

-    provide other support to the team as needed.

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Qualification and Skills:

-    University degree in Administrative Science or related field plus 3 years relevant work experience.

-    Proficiency in Microsoft Word and Excel required.

-    Strong verbal communication skills.

-    Experience with both hard copy and electronic filling system.

-    Experience with inventory management.

-    Experience with office management.

-    Experience working with an NGO is an advantages.

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