#Vacancy: Personal Assistant Job at Nigerian Based Company

[Jobrib]

Job Title: Personal Assistant

Company: Nigerian Based Company

Location: Nigeria

Job Type: Full Time

Qualification: BA/BSc/HND

Job Field: Administration / Secretarial

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Our client is a busy executive with local and international engagements in need of a Personal Assistant. Due to the busy schedule associated with the job both home and abroad, the client will give preference to:

. – female applicants – mature applicants (above 40 years of age, gone past the age of nursing children) – applicants who have lived or studied abroad; executives planning to return back to Nigeria from the UK or US – applicants exposed to attending high profile social events – applicants who are trendy in fashion and style.

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Job Description:

• The Personal Assistant will provide high-level, confidential support to the office of the CEO

• The PA will be in charge of wardrobe management for the CEO at various events and functions

• She is expected to have fair knowledge of the various business units under the Group

• She will be in charge of preparing non-vetted public speeches for the CEO at seminars, symposia, etc.

• The ideal candidate must be exceptionally eloquent with impeccable communication skills

• She must have international exposure (most preferably, studied abroad)

• Her duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members.

• This position is often privy to confidential information and as such, requires diplomacy and discretion.

• In a nut shell the role provides an efficient and responsive administrative, organizational, and logistical service to the CEO helping to manage and prioritize time.

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Desired Skills & Experience: – Essential responsibilities and duties may include, but are not limited to, the following:

• Assist the CEO in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences.

• Filter emails and calls highlight urgent correspondence(s).

• Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.

• Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.

• Schedule meetings on behalf of the CEO

• Coordinate travel and accommodation requirements

• Prepare correspondence on behalf of the CEO 

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Experience:

-    Demonstrable experience in an administration/executive assistant/PA role in a highly pressurized environment requiring tact, judgement and discretion in handling internal and external contacts (essential).

-    Experience of diary management/researching and booking of travel and accommodation (essential).

-    Experience of successfully working with senior management (essential).

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Knowledge:

-    Must be proficient with the keyboard and IT applications (this may be tested during the selection process).

-    Expert level in the use of Microsoft Outlook.

-    Intermediate level in the use of Word, Excel and PowerPoint.

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Skills (all essential):

-    Excellent organizational skills, ability to multi-task and organize others.

-   Excellent oral and written communication skills and ability to professionally represent the CEO's office.

-    Ability to work under pressure and be flexible as part of a small team.

-    Attention to detail and deadlines.

-    Ability to filter information and assess priorities.

-    Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.

-    Ability to prioritize and manage own workload amid conflicting demands and busy work periods.

-    Ability to think ahead and anticipate needs before they arise.

-    Ability to exercise discretion in dealing with confidential or sensitive matters.

-    Confident and able to work with own initiative and with limited supervision

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COMPULSORY APPLICATION ESSAY: – Applicants should send in a one-page document essay highlighting

-          Previous related work experience as PA; direct report-line and employer

-          Duties carried out

-          Educational qualification (foreign or local)

-          Last salary (that can be verified with payslips)

-          Official trips outside Nigeria (if any)

-          Indicate readiness to embark on long distance trips (local and abroad) with CEO

-          Suitability for the job and reason for application.

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