Personal Assistant to the CEO Job at Abuja Clinics

[Jobrib]

Job Title: Personal Assistant to the CEO

Company: Abuja Clinics

Job Type: Full Time

Qualification: BA/BSc/HND

Experience: 4 years

Location: Abuja, Nigeria

Job Field: Administration / Secretarial

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Abuja Clinics is a world class health facility dedicated to providing all health needs; not only curative but also preventive. Abuja Clinics boast of cutting edge equipments which aid in the diagnosis and treatment of medical and surgical conditions. We have highly trained and dedicated staff who provide excellent care. Its computerized systems ensure confidentiality and continuity. Abuja Clinics aim to set a standard for medical care hence it continues updating and upgrading to ensure the best. At Abuja Clinics, optimal health and quality of life is the concern.

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Main Responsibilities: – To provide a comprehensive secretarial and administration service to the Chief Executive across the range of his work. – To maintain and organise the Chief Executive's diary, filing system and all other relevant areas as necessary. – To support the Chief Executive in her projects, proposals, bids, etc. through research, consultation, team- management – To facilitate meetings, schedule debriefing meetings so follow up action can be implemented. Also by arranging refreshments, seating and taking minutes if required to do so. – To respond to Board member and other stakeholder queries in a timely and professional manner, both orally and in writing. – To co-ordinate all senior management and Board member travel arrangements – To compile Board papers and ensure they are sent in good time for meetings. To circulate reports, minutes and agendas for Board and Sub-committee meetings. To liaise with the Chairman and other Board Members on various matters as required. – To be responsible for receiving enquiries and providing an effective referral service to service users. – To maintain the complaints file and ensure all complaints are responded to within target timescales. – To maintain and continuously keep up to date all company's mailing lists. – To ensure the effective management and update of all relevant databases. – To liaise positively and professionally with colleagues and visitors; – Commit to working proactively to support both the team and project output; – To be amiable, professional and approachable at all times. – Any other duties commensurate with the accountabilities of the post.

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Person Specification:

Qualification & Training: – Educated to Degree level in Secretariat studies is desirable.

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Experience: – 4-5 years previous experience in a similar role; – Age required: 25-34 years.

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Skills: – Excellent IT Skills, including use of ICT packages i.e. Word, Excel, Power point, Access. – Strong interpersonal skills with an approachable personality; – Excellent letter writing and organisational skills

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Knowledge: – Good knowledge of database systems and processes – Clear understanding of confidentiality – Health & Safety Legislation.

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Ability: – Ability to work under pressure to agreed deadlines and adapt to change. – The ability to pay high attention to detail to ensure that high quality work leaves the organization – Ability to work in a flexible manner – out of hours as required. – Excellent written English and the ability to communicate at all levels.

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