Administrative Manager Job at HealthPlus Limited

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Job Title:  Administrative Manager

Company: HealthPlus Limited

Job Type: Full Time

Qualification: MBA/MSc/MA  BA/BSc/HND  

Experience: 8 years

Location: Lagos, Nigeria

Job Field: Administration / Secretarial  

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HealthPlus Limited is Nigeria's 1st Integrative Pharmacy, the fastest growing pharmacy chain in West Africa. Since 1999, we have been committed to our mission of helping people achieve optimum health & vitality. In 2010, a sister company was birthed – CasaBella International Limited. CasaBella, a one-stop store for beauty and grooming solutions is now a retail chain and a household name.

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As we expand our frontiers to redefine the world of health & beauty in Nigeria, we are looking for amazing and smart people who will roll up their sleeves and share our passion & success. People who will join our team of highly motivated professionals who get the job done!

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Report to the Head, Facilities and Administrative Services

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Key Elements of the Role:

Assets/Office Equipment Management: – Ensure all office equipment, machines and tools are in good conditions at all times – Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems e.g Air Conditioning Systems, Generators, Photocopying machines etc – Oversee the sourcing and purchase of office equipment from accredited vendors – In conjunction with IT, ensure the purchase, delivery, servicing and repairs of all IT related office equipment.

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Office Building/Premises Maintenance:l – Monitor the facility to ensure that it remains safe, secure, and well-maintained. – Ensure the office and the premises including the garden, lawn, lobby are clean, tidy and in a conducive atmosphere. – Ensure prompt disposal of all waste (Sewage, Septic, Drainage etc) in all locations – Liaise with facilities department to ensure all faults including electrical, carpentry, civil works and plumbing system in the office are worked on and resolved accordingly – Manage relationship with janitorial service providers to ensure the offices and branches remain in minty condition – Handle property related issues (Free Hold and Lease Hold) and manage relationship with all Landlords/Estate Managers and renew tenancies as and when due – Liaise with relevant government bodies to facilitate prompt processing of property related issues (Certificate of Occupancy, Land Use, local government fees etc) – In conjunction with facilities department ensure that facilities meet environmental, health, and security standards, and comply with government regulations.

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Fleet Management: – Oversee the sourcing, purchase, leasing, allocation and maintenance of vehicles in the Company – Ensure all required registration documents are intact and are available when demanded – Ensure vehicles documents are valid at all times and renewals must be done a month to expiration of any statutory document – Manage, coach, counsel and motivate drivers and dispatch riders to ensure they are punctual and available for work at all times – Source for accredited auto-mechanics for the servicing and repairs of Company's vehicles – Create a comprehensive database of all vehicles to keep a track on their locations and conditions – Ensure vehicles and drivers are available to staff who need to embark on official assignment – Control the maintenance and repairs of vehicles in order to reduce operating cost on vehicles – Devise a cost effective means of purchase of fuel in all company vehicles with the aim of guiding against waste and fraud – Advise Management on replacement and disposal of damaged and old vehicles.

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Insurance Management: – Identify and work towards eliminating all risks that people are disposed to at work – Advise Managements on ways to insure all identified risks – Ensure company's assets e.g Vehicles, Premises, equipments are duly covered under various insurance policies – Advise management in the sourcing of underwriters, insurance brokers/agents to ensure company's assets are covered by approved insurance companies. – Facilitate the processing of all insurance policies including Motor vehicle insurance, Fire & Burglary insurance etc – Ensure all insurance policies are valid at all times and payments to insurance companies are timely settled – Facilitate the smooth processing of all claims by working closely with underwriters, loss adjusters and other third party agents for swift settlements of claims.

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Vendor Management: – Source for vendors/service providers for all supplies and services – Maintain a comprehensive database of vendors to enable swift sourcing of service providers data – Ensure only registered and accredited vendors in their areas of expertise are sourced and contracted – Facilitate the prompt supply of water, diesel, fuel in etc – Ensure the Company comply with all statutory requirements by ensuring all utility bills (Electricity, Telephone, Waste etc) are settled to avoid disruption of work – Ensure prompt settlements of all local and state governments rates, fees, permits including payment for Adverts, Signages, Tenement etc.

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Inventory Management:l – Plan, administer and control budgets for contracts, equipment and supplies. – Oversee the purchase, storing and distribution of office supplies and equipment. – Maintain a comprehensive database of all store items, office equipment, assets etc. – Plan to avoid going out of stock by ensuring stocks are replenished at reorder level.

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Desired Skills & Experience: – Bachelor's Degree in Business Admin, Public Admin or Social Sciences, Humanities or a related field with 8 years minimum experience in a structured organization, 5 years of which must be in a managerial capacity – Membership of a recognized professional body is an added advantage – Leadership & managerial skills – Negotiation and persuasion skills – Excellent interpersonal and people skills – Planning & organizational Skill – Ability to manage time and prioritize tasks – Good problem solving and decision making skills – Excellent verbal and written communication skills – High standard of attention to detail – Expert Microsoft Office skills like Word, Outlook, and Excel.

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