Administrative Assistant Job at Africa Field Epidemiology Network (AFENET)

[Jobrib]

Job Title: Administrative Assistant

Company: Africa Field Epidemiology Network (AFENET)

Job Type: Full Time

Qualification: BA/BSc/HND  

Experience: 2 years

Location: Abuja, Nigeria

Job Field: Administration / Secretarial  

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Africa Field Epidemiology Network (AFENET) is the umbrella organization for applied epidemiology training, programs in Africa. It oversees the Field Epidemiology (and Laboratory) Training Programs (FETP) in 16 countries of Africa. FETP is modeled after the Centers for Disease Control and Prevention (CDC) Epidemic Intelligence Service (EIS). The main objective of AFENET through its FETP is to build and offer epidemiological services in the country for strengthening public health systems particularly disease surveillance and response, The program is partly funded by the US President's Emergency Plan for AIDS Relief (PEPFAR). AFENET's current focus is on interventions for the control of priority diseases in Nigeria, including HIV/AIDS.

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Job Description:

The responsibilities of the Administrative Assistant include: – Provide logistics support for program training and field activities – Support the Administrator in compiling periodic program reports and updates. – Support the program office in a variety of Administrative, financial and operational duties – Performs a variety of routine to moderately skilled clerical support functions, including word processing, data entry, financial management, and other related duties as assigned; – Works with Administrator to prepare and reconcile travel and operational expenses for program staff, residents and NSTOP officers field activities related to polio response. Ensure payments are made timely and vouchers for reimbursement are accurate; – Support Administrator in coordinating travel plans for program staff, residents and NSTO officers assigned to polio response activities; – Support in maintaining field reports from residents and graduates assigned to polio response activities: – May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality; – Keep appointment book accurately filled in with name, phone number and exact procedures; – Any other duties that may be assigned by the immediate supervisor.

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Qualification and Experience: – First University Degree – At least two years' experience in office Administration.

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Knowledge Requirements: – Language proficiency: Level IV English (Fluency in Both written and oral) is required – Ability to establish and maintain good relations with people at various levels and of different nationalities – Proven knowledge of modern office procedures – Proficiency in Microsoft Office, especially the use of MS Excel

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