Administrative Associate - HPMP Job at United Nations Development Programme (UNDP),Nigeria

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Job Title: Administrative Associate – HPMP

Job Code: 27770

Location: Abuja, NIGERIA

Additional Category: Management

Type of Contract: Service Contract

Post Level: SB-3

Languages Required:   English  

Starting Date (date when the selected candidate is expected to start): 26-Mar-2012

Duration of Initial Contract: Initial period of one year

Organisation: United Nations Development Programme (UNDP)

Sector: Non-Governmental Organisation (NGO)

Background:

•   Nigeria's HCFC Phaseout Management Plan (HPMP) will result in the complete phase out of 407.7 ODP tonnes of HCFCs in Nigeria by 1st January 2040.

•   The first stage of the HPMP includes actions for the completion of the 2013 consumption freeze and 2015 – 10% reduction   targets.

•   Nigeria has obtained financial support from the Multilateral Fund to cover implementation  of Stage 1 of the HPMP which will result in the phase out, by 1 January 2015, of 90.1 ODP tonnes of HCFCs, equivalent to 22% of Nigeria's agreed baseline HCFC consumption.

Duties and Responsibilities:

The mandate of the Administrative Associate would be to assist the Federal Ministry of Environment-National Ozone Office (FMEnv-NOO) and UNDP-Nigeria in providing administrative support services to implement the HCFC Phase-out Management Plan (HPMP) in Nigeria, approved at the 64th meeting of the Executive Committee held in Montreal in December 2010. The implementation will consist of a combination of Investment and Policy & Management Support components in accordance with the agreement between Government of Nigeria and the Executive Committee of the Multilateral Fund. UNDP is the lead implementing agency for this programme and will provide the required technical and infrastructural support for the implementation of the HPMP. The Administrative Associate is expected to discharge the following functions:

a)    Liaising between the Implementing Agencies (UNDP & UNIDO) and the Federal Ministry of Environment (National Ozone Office) on matters relating to the implementation of the HCFC Phase out Management Plan (HPMP)

b)     Maintaining list of  national and international consultants and  vendors working on HPMP;

c)    Assembling documentation for project related meetings; taking minutes at meetings and ensuring required reports are completed on time.

d)    Keeping abreast of changes in administrative rules, regulations and procedures; providing interpretation of same when required as they affect the implementation of the HPMP

e)    Participating in discussions  of new or revised procedures and practices, interpreting and assessing the impact of changes, and making recommendations for follow up actions

f)    Undertaking  the provision of services relating to  travel and transport, maintenance of premises and office equipment etc.; drafting correspondence, reports, evaluations and justifications as required.

g)    Following up on local and international procurement issues, obtaining  import duty waiver and facilitating the clearance of equipment from the ports and delivery at recipients' premises.

h)    Performing any other duties within the purview of the project as assigned by the Project Coordinator.

Education: •    A minimum of Bachelor's degree in any social sciences or secretariat/administration-related discipline

Experience: •    At least 5 years experience in Secretariat Administration in any Government, Public Sector, Multilateral Organization or NGOs.

•    Minimum of three years experience in administration of similar environmental projects and activities, particularly under the Montreal Protocol

•    Knowledge and understanding of the Montreal Protocol issues

•    Familiarity with UNDP process and procedures in  implementing the Montreal Protocol in Nigeria

•    Experience in public awareness creation initiatives

•    Good command of written and spoken English

How to Apply:

Interested candidates should apply online through the website by clicking on the Apply now button. The system will prompt you to upload a CV on the next page.

Please note that instead of a CV you're required to download the UNDP Personnel History Form (P11). Complete it and upload when prompted.

Applications without a fully completed P11 form will not be considered. Only applicants that are shortlisted will be contacted.

The system will only allow for one attachment.

CLICK HERE TO APPLY

Deadline: 07 February 2012.

Administrative Associate - HPMP Job