Project Logistics Coordinator Job in Nigeria at RusselSmith Group

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Job Title: Project Logistics Coordinator

Job Reference Code: RS-FSD-01

Location: Lagos, Nigeria

Organisation: RusselSmith Group

Summary of Functions:

•   Shipping logistics.

•   Responsible for company procurement and supplies.

•   Facilities Project Management.

•   Responsible for company supplies, maintenance of office equipment and facilities; arrange for repairs when necessary as well as management of company fleet.

•   Responsible for property survey and Facilities inspection; Facilities Inventories, Documentation and Records.

Essential Duties and Responsibilities:

• Facilities Project Management.

• Maintaining office equipment and facilities; arrange for repairs when necessary. Make recommendations for new or additional office equipment as appropriate.

• Initiating planned maintenance programs for a variety of office equipment and preventive maintenance of facility equipment

• Installs, moves, repairs, and removes equipment and utilities within the building.

• Supervises the maintenance or repairs of office equipment and facilities; procurement of office equipment, asset management and shipping of procured company equipment.

• Management of company fleet; car maintenance analysis and Driver's rotation sheet

• Ensures strict adherence to company procedures on facilities management, asset management, and procurement activities. Gets approved vendors from QA/QC Coordinator for all purchases.

• Responsible for property survey and Facilities inspection; Facilities Inventories, Documentation and Records.

• Provide administrative assistance to company management and other officers as required.

• Organizes, coordinates and monitors the assigned project procurement activities at the various stages of work, as well as takes the appropriate measures to ensure that the entire project procurement cycle is on schedule and within the budget and in accordance with requisition or contract requirements.

• Develops and implements the procurement execution strategy and procedures in accordance with the company guidelines.

• Analyzes and evaluates purchase requisition forms, as assigned, to ensure purchases meet requirements.

• Communicates with requesting unit or department personnel in person, by telephone or in writing when discrepancies appear on unit/department's purchase requisitions and modifies forms accordingly to ensure adherence with company's procurement processes

• Communicates with vendors to interpret, clarify, inform and resolve procurement issues.

• Provides assistance to office personnel on appropriate purchasing procedures.

• Monitors vendors/contractors performance to ensure compliance with all contractual terms and conditions. Communicates with departmental manager on recommendations to resolve vendor performance issues.

• Assist and ensure the update of vendor database files in the company approved system in order to establish authorized vendor status.

• Coordinating purchasing activities includes researching, identifying, and evaluating vendors for pricing and quality, documenting all purchasing decisions, and completing purchase orders.

• Ensure authorized signatory approvals are followed, and purchase order/change orders are prepared and issued with applicable attachments.

• Informs the departmental manager or H.O.D of complex procurement issues, critical areas or where vendor claims may have been requested and recommend corrective actions.

• Maintains good relationships with vendors to provide the maximum utilization of their expertise, ideas, methods and material application in order to achieve maximum cost savings.

• Ensure that distribution of procurement documentation is promptly accomplished as required by procurement flow chart and seek approvals, authorizations and signatures.

• Review, proofread, and verify forms, invoices, requisitions and financial documents as necessary for accuracy in calculation and adherence to policies and procedures.

• Part of Facilities & Services Department team

• Perform other duties as assigned.

Experience Required: 3-5 years

Skills/Qualifications Required:

• A good university first degree is required.

• Resident in Port Harcourt

• Good communication skills and the ability to work well with people are essential.

• Ability to manage contractual/commercial issues.

• Good coordinating and multitasking skills

• Good interpersonal skills

• Good bargaining, pricing and negotiation skills.

• Exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.

• Effective time management skills

• Problem solving, data literacy and analytical skills

• Good vendor management skills

• Good team spirit skills

• Proficiency in Microsoft office tools

• Knowledge of general principles and practices of bargaining and purchasing.

• General knowledge of procurement supply chain.

• Good communication skills and the ability to work well with people are essential.

How To Apply:

If you are interested in and qualified for the position, submit your application now.

Visit: Job Application Portal

Deadline: 07 August 2012.

Project Logistics Coordinator Job in Nigeria