LE III Social Secretary / Residence Manager Job at British High Commission Abuja

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Job Title: LE III Social Secretary / Residence Manager

Job Location: Abuja, Nigeria

Unit: Corporate Services Section

Organisation: British High Commission (BHC)

General:

The British High Commission is looking for a dynamic, highly motivated individual to work in its busy Corporate Services section. The successful candidate will be responsible for day to day management of the Chancery residence and supervision of other residence staff.

Specific duties and responsibilities will majorly involve the following:

•   Management of the High Commissioner's residence including: Organising the residence and High Commissioner's social diary in close liaison with the High Commissioner's residence manager in Lagos and his personal assistant in Abuja as well close liaison with the general management section on maintenance, furnishings and security matters.

•   Organising and preparing for all events hosted by the High Commissioner: including planning, preparing and estimation of provision needed for many guests (occasionally up to 1000 guests). Arranging menus and shopping for supplies with staff, writing and sending out invitations, receiving replies/RSVPs, engaging extra staff for decorations, lighting &music; supervision of staff and managing stock during functions as well as ensuring that guest always feel welcome and comfortable.

•   Management of Frais Account and stocks: Replenishing imprest held as at when due, maintaining monthly stock of food, drinks and miscellaneous stock held at the residence. Ensuring value for money purchases, and eliminating waste.

•   Administration: General office administration, including ordering of stationery, photocopying and filing. Management and mentoring of four residence staff, identifying training needs as well as organising staff leave and general welfare.

Qualities needed:

•   The High Commission is looking for someone with good oral and written communication skills which are essential.

•   The successful candidate should be able to work quickly and accurately, often under pressure, have a positive approach to tackling problems and demonstrate initiative & good judgement.

•   Other important qualities required are the ability to build good relationships with external stakeholders, and the ability to deliver excellent results under tight deadlines while paying attention to details.

•   Previous experience of working in an office environment is an added advantage as excellent IT usage proficiency will be needed in MS Outlook, Word, Excel, and PowerPoint.

This is a full time position.  BHC opening hours is from 8.00am – 4.00pm, Mondays to Thursdays and 8.00am – 1.00pm on Fridays.  The job will be graded LEIII with a starting monthly gross salary of N287, 490.00 including allowances.  Successful candidates who are not liable to pay Nigerian tax will be subject to a 10% notional tax deduction on the basic salary.  The salary will be paid Naira.

Interview will be held in the week commencing 20th August, 2012.

Start date for the position is 3rd September, 2012.

Apply online or send your application and CV to:

Human Resources Assistant,

British High Commission Abuja,

No.19 Torrens Close,

Maitama,

Abuja.

Deadline for Applications: Friday 13th August 2012

Applications should include a full curriculum vitae and a hand written covering letter statement in support of the application.  

Applications received after the stated deadline will not be considered. Telephone applications and enquiries will also not be accepted. Only applicants shortlisted for the interview will be contacted.

LE III Social Secretary / Residence Manager Job