Procurement Assistant Job at MSH Nigeria

[Jobrib]

Job Title: Procurement Assistant

Job ID: 13-5530

Location: Abuja, Nigeria

Center/Office: CLM – General

Project/Program: PRO-ACT

Organisation: Management Sciences for Health – MSH Nigeria

Sector: NGO

Overall Responsibilities:

The role of the Procurement Assistant is to support the procurement officer to procure goods and services in compliance with MSH procurements policies and procedures. S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations. Once the purchase order has been completed, the procurement Assistant will follow up to assure delivery. She/he maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner.

Specific Responsibilities:

•   Assist in the Facilitation of the preparation of procurement plan

•   Receives approved Purchase Requisitions (PR) for procurement of goods and services

•   Assist in determining price reasonableness

•   Assist in collection and analysis of proforma invoices and presents to the supervisor for further processing or approval

•   Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed

•   Ensures that purchases are made in the best interests of the donor and MSH;

•   Assures delivery or pickup of PO for collection of goods;

•   Assist in Preparing weekly procurement status report and submits to the supervisor;

•   Regularly up dates the supervisor of all partial collection of the procured goods;

•   Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.      

•   Assist in quarterly or 6 month reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc.

•   Also performs other duties as requested by the immediate supervisor.

•   Inform supervisor immediately if asked to compromise integrity by any vendor or other.

Qualifications:

1.   College degree in purchasing or related field.

2.   Two years of experience in procurement

3.   Ability to work under pressure

4.   Planning and scheduling skills;

5.   Experience in a USG or donor funded project or NGO preferred.

6.   Excellent interpersonal skills; demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.

7.   Ability to meet deadlines with attention to detail and quality.

8.   English fluency including business terminology required.

9.   Demonstrated intermediate computer skills in Microsoft Office Suite applications

Application Due Date: 05 October 2012.

Procurement Assistant Job