Theale, UK (13 March 2014) – ABBYY, a leading provider of document recognition, data capture, and linguistic technologies and services, today announced that Companies House has deployed ABBYY FlexiCapture to help the government agency automate their key document handling processes.
Companies House, an executive agency for the Department of Business Innovation and Skills, is using ABBYY FlexiCapture Server, to automate its paper-based business processes and reduce the high volume of paper it currently handles on a daily basis.
By integrating ABBYY software into its existing document workflow system, Companies House is able to reduce the intensive admin time and costs involved in handling paper-based documents, and introduce electronic data input from various sources, including email, customer services, and contacts handling.
FlexiCapture provides a single entry point to automatically transform the stream of different forms and documents into business-ready data, which is easily integrated into our workflows.
“We have also built an application for barcode identification to speed up the workflow process,” explained Carl Allen, Enterprise Architect at Companies House. “Once a document is scanned into the system, the reader delegates the task to the appropriate department for handling, and archives the file on our servers, saving us both time and money by reducing admin-intensive tasks.”
Initially, Companies House looked at a number of different technologies options, from developing the software from scratch internally to using applications from free libraries. Allen and his team also investigated other commercial offerings before settling on ABBYY.
“We needed a flexible solution that could easily integrate with our existing core systems and that gave a high recognition rate,” explained Allen. “The ABBYY product came with various pre-built tools and utilities that allowed easy ‘zoning’ of the forms and the ability to define a template. This was the main reason why we chose to work with ABBYY to create a digital document management system.
“The ABBYY software had good recognition rate, a flexible licence structure and lots of useful, out-of-the-box features for handling forms and template production. It’s a good bespoke solution that delivers exactly what we needed. The prototype of using ABBYY FlexiCapture has been so successful, we plan to continue to use it and expand the number and type of forms that we process in this way,” he added.
As a result of the integration, staff at Companies House are now able to extract data from forms and documents and directly embed the information into workflows to automate, separate and classify documents quickly. The FlexiCapture solution is particularly beneficial for large organisations such as Companies House, and other public sector bodies that work with huge volumes of documents.
It provides a cost-effective way to process forms and put semi-structured and unstructured documents into one stream — including document classification, data verification, and exporting for backend processing and archiving. It enables data capture to be integrated seamlessly into business applications, so that full control is maintained over document processing, data extraction and document routing.
“The digital transformation is a strategic investment at Companies House,” states Ed MacArthur, Head of Sales for ABBYY UK. “ABBYY’s award-winning forms processing and data capture solutions are used by numerous government agencies and businesses all over the world and we are looking forward to working with them in the future.”
For more information about ABBYY FlexiCapture, please go to: www.ABBYY.com
About Companies House
Companies House is an executive agency of the Department for Business Innovation and Skills. The main functions of Companies House are to: incorporate and dissolve limited companies; examine and store company information delivered under the Companies Act and related legislation; and make this information available to the public.
About ABBYY UK Ltd.
ABBYY UK is a member of the ABBYY Group and supports sales and marketing activities in Western Europe. ABBYY is a leading provider of document recognition, data capture, and linguistic technologies and services. Its products include the ABBYY FineReader line of optical character recognition (OCR) applications, ABBYY FlexiCapture line of data capture solutions, ABBYY Lingvo dictionary software, and development tools. ABBYY offers Professional Services to help customers implementing business solutions based on ABBYY’s products. Paper-intensive organizations from all over the world use ABBYY solutions to automate time- and labour-consuming tasks and to streamline business processes. ABBYY products are used in large-scale government projects such as those of Australian Taxation Office, Lithuanian Tax Inspectorate, Ministry of Education of Russia, Ministry of Education of Ukraine, and Montgomery County Government of the USA. Companies that license ABBYY technologies include BancTec, Canon, EMC/Captiva, Hewlett-Packard, KnowledgeLake, Microsoft, NewSoft, Notable Solutions, Samsung Electronics and more. ABBYY OCR applications are shipped with equipment from the world’s top manufacturers such as Epson, Fujitsu, Fuji Xerox, Microtek, Panasonic, Plustek, Toshiba, and Xerox. ABBYY is headquartered in Moscow, Russia, with offices in Germany, the UK, the United States, Canada, Ukraine, Cyprus, Australia, Japan and Taiwan. For more information, visit www.ABBYY.com
ABBYY, the ABBYY Logo, FineReader, ADRT, Lingvo, FlexiCapture, and PDF Transformer are either registered trademarks or trademarks of ABBYY Software Ltd. Other product names mentioned herein may be trademarks and/or registered trademarks of their respective owners and are hereby recognized.
For more information, please contact:
Contact: Cheryl King at LEWIS PR
Tel: +44 207 802 2626
ABBYY Marketing Manager
Tel.: +49 (0) 89 511 159-0
Fax: +49 (0) 89 511 159
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